ARTICLE I - NAME

The name of this non-profit organization shall be THE NEWARK SENIOR CENTER COMPUTER CLUB (SENIOR SURFERS).

ARTICLE II - OBJECTIVE

The objective of the Computer Club shall be:

1. To encourage computer use by seniors by providing training, instruction, demonstrations, seminars, and meeting programs using facilities and meeting rooms provided by the Newark Senior Center at 200 White Chapel Drive, Newark, Delaware 19713.

2. To assist and further the Newark Senior Center in their computer activities.

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ARTICLE III - MEMBERSHIP AND DUES

Section 1: Each Newark Senior Center member is eligible to be a member of the club for the duration of his/her membership term.

Section 2: To remain a member with full privileges and voting rights, annual club dues must be paid to the club Treasurer prior to or at the first meeting attended during the membership year which begins July 1. Each new member must fill out an application form and submit it to the Membership Chairperson.

Section 3: In addition to the privilege of attending all meetings, classes, and other events sponsored by the club, each paid up member is entitled to one vote in the election of each club officer and one vote on each issue decided at club meetings.

Section 4: Dues amount – The amount of dues shall be set by the Board of Directors.

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ARTICLE IV - VOTING at a meeting of the members

Attendance by thirty [30] paid up club members or 20% of all paid up club members, which ever is less, is required in order to decide matters by vote at a meeting. Except in the case of bylaw amendments, a simple majority will carry any motion placed before any such meeting. The club President or designee presiding at the meeting shall vote only in the event of a tie vote. There shall be no absentee voting or voting by proxy.

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ARTICLE V - OFFICERS AND THEIR DUTIES

Section 1 - PRESIDENT (one-year elective term): The President shall conduct all meetings of the club, set the meeting agendas, and determine the result of all votes. He/she shall appoint all committees and serve on all such committees. As Chief Officer of the club, he/she shall carry out all directives adopted by vote of the Board of Directors.

Section 2 - VICE PRESIDENT (one-year elective term): The Vice President shall assist the President. When and if the President is not present or available, the Vice President  shall conduct meetings and assume all presidential duties.

Section 3 - SECRETARY (one-year elective term): The Secretary shall record the minutes of the Board meetings and other official meetings and shall distribute these minutes when and as requested by the President. The Secretary is responsible for all correspondence pertaining to club activities.

Section 4 -TREASURER (one-year elective term): The Treasurer shall maintain financial records of the club and give regular reports to the President and the membership. He/she shall maintain all club assets and keep an accurate account of club monies received and disbursed.

Section 5 - BOARD OF DIRECTORS: the Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, six (6) Directors-At-Large, (staggered three-year terms so that two terms expire each June 30), and a Newark Senior Center Liaison Agent. The Liaison Agent shall be appointed by mutual agreement of the Newark Senior Center and the remaining Board Members. If the President chooses not to serve as Chairperson, the Board of Directors shall elect its own Chairperson from among the remaining Board members.

The Board may make recommendations to the membership regarding all matters requiring collective membership action. All Board decisions, recommendations, and directives shall be adopted by majority vote, including the vote of the Chairperson. A six-member quorum is required in order to vote at a Board meeting.

Section 6 - VACANCY OF PRESIDENT AND VICE-PRESIDENT:  In the event of a vacancy of President and Vice- President, due to resignations or availability to perform the position, the President and/or the Board may designate one of the remaining Officers as the Interim President until availability or until the next elections.
 

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ARTICLE VI - ELECTION OF OFFICERS:

Section 1 - The President shall appoint a three-member committee in January to select a slate of nominees for President, Vice President, Secretary, Treasurer and two Directors-At-Large. Officers may be re-elected without limit as to number of terms served. Eligible nominees are club members who agree to serve the position for which nominated.

Section 2 - The nominating committee shall present its slate at a May club meeting. At that meeting, nominations from the floor shall be called for and accepted provided each person nominated has previously agreed to serve in the designated position, if elected. At that point nominations are closed.

Section 3 - The election of officers shall take place at a scheduled June meeting. If any elected officer other than the President resigns, dies, or fails to attend more than three consecutive meetings, remaining Officers and Board of Director members may vote to replace him/her with a Board member or eligible (paid up) club member until the next election of officers by the club membership.

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ARTICLE VII - STANDING COMMITTEES AND CHAIRPERSONS

Section 1 - The following shall be Standing Committees and Positions:

Hardware/Software Committee

Programs Committee

Public Relations Committee

Membership Committee

Web/CD Committee

Grievance Committee

Section 2 - Chairpersons shall be selected from club membership volunteers and approved by the Board of Directors. Each will serve until their resignation or replacement.

Section 3 - The standing committee chairs shall present timely reports, as required, at Board Meetings.

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ARTICLE VIII - FISCAL MATTERS

Section 1 - There shall be no refunding of membership dues. All monies paid to the club by the members or from any other source becomes the property of the club. Funds shall not be returned to the members but may be credited to the following year’s expense or used by the club in any manner authorized by the Board of Directors or the club membership.

Section 2 - All monies received by the Treasurer shall be deposited to a bank checking account maintained for the benefit and convenience of the club. The signatures of two club officers shall be required on each check drawn on this account.

Section 3 - The Board of Directors shall set the annual club dues and authorize all individual club expenditures less than $300.00. The Board of Directors shall recommend expenditures of $300.00 or more to the club membership for their consideration and authorization prior to commitment for payment.

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ARTICLE IX - PARLIAMENTARY PROCEDURE

The latest edition of Robert’s Rules of Order shall govern the conduct of all club meetings.

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ARTICLE X - AMENDMENTS

These bylaws may be amended by Board approval and a two-thirds majority vote of club members attending a scheduled club meeting. A notice of the proposed amendment shall be publicized to all club members and posted on the Newark Senior Center bulletin board at least seven days prior to the meeting in which the amendment vote is to be taken.

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ARTICLE XI - MISCELLANEOUS PROVISIONS

Upon dissolution of the Newark Senior Computer Club, assets - all financial, equipment, and supplies remaining after payment of debts - shall be distributed to the Newark Senior Center and directed by the Newark Senior Center Computer Club Board of Directors.

Original – October 8, 1998

Amended: June 4, 2001

Amended June 2005

Amended March 23, 2006

Amended May 21, 2007

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